Michelle?M. Cain, BridgeTower Media Newswires
Some may think that a not-for-profit (NFP) should not generate a profit. If an NFP continually has no profit, it will not be able to sustain its mission. Being financially fit and stable is critical to any business, including an NFP. A recently published report noted that 41 percent of charities do not expect to make a profit over the next three years. An NFP’s liquidity is an important story to convey to the users of its financial statements.
To determine the overall financial health of an NFP, you need to understand its financial statements. Evaluating these statements will provide insight into the NFP’s financial health and the basis on which management makes strategic and financial decisions. To do this evaluation effectively, you need a basic knowledge of NFP accounting methods and the ability to calculate financial ratios such as liquidity.
Liquidity has also become a critical metric used by boards and stakeholders to measure the potential sustainability of an NFP.
No amount of long-term investments and capital assets will keep a nonprofit operational if its finances aren’t sufficiently liquid. Having the right amount of liquid and non-liquid resources available is key for an NFP to accomplish its mission.
Liquidity is typically defined as how much cash and/or assets (such as short-term investments) an NFP holds that can be easily converted to cash for use in the immediate or near future. An NFP is thought to be liquid if it has ready access to cash to meet its needs. An NFP may be described as liquid because it holds cash directly or because it holds other liquid assets such as money market accounts, certificates of deposits, or other short-term investments that can readily be converted to cash.
To find out whether an NFP is financially strong, calculate the total value of everything that it could use to raise cash, if necessary. This calculation includes money in the bank, accounts receivable and inventory on hand that it can sell. If the nonprofit has investments in marketable securities, you can include these, because they are relatively easy to liquidate. Divide the total amount by the NFP’s liabilities to determine what percentage of its value would be left if it had to liquidate and pay off all creditors.
The Financial Accounting Standards Board’s Accounting Standards Update (ASU) 2016-14, “Presentation of Financial Statements of Not-for-Profit Entities,” addresses how NFPs should disclose information regarding liquidity.
Specifically, the ASU requires that an NFP disclose both quantitative and qualitative information about the liquidity of assets and near-term demands for cash as of the reporting date, including (1) the amount of financial assets at the end of the period; (2) the amount that, because of restrictions or other limitations on their use, is not available to meet cash needs in the near term; (3) the amount of financial liabilities that require cash in the near term; and (4) information regarding how an NFP manages its liquidity, and any other sources of cash (such as lines of credit). The FASB believes that this information will significantly improve users’ ability to assess a NFP’s liquidity. The ASU is effective for year’s beginning after Dec. 15, 2017.
Qualitative information refers to how an NFP manages its liquid resources to meet its operational cash needs within one year of the statement of financial position date. Qualitative information should be included in the footnotes and describe the availability of the NFP’s financial assets.
Financial assets are defined as cash, ownership interest in an entity, or a contract that allows an NFP to receive cash or another financial instrument or to exchange financial instruments on potentially favorable terms. The availability of financial assets can be affected by:
The nature of the asset;
External limitations on the asset that are imposed by donors, grantors, laws and contracts; and
Limits on the asset that are imposed internally, such as by governing board decisions.
Quantitative information refers to the amount of financial assets available to meet the NFP’s cash needs within one year of the statement of financial position date. Quantitative information can be included on the face of the statement of financial position or in the footnotes.
These new disclosure requirements will provide clarity to readers of financial statements about the resources that are available to support the NFP’s central and ongoing operations. The disclosures should also make it more apparent when an NFP is in a strained financial situation.
NFPs will need to develop and implement a policy to comply with qualitative information disclosure requirements for managing liquidity and liquidity risk. If an NFP doesn’t currently have such a policy, the NFP should consider working with its management team and governing board to establish the policy. As with all significant organizational policies, it’s a best practice to document policies in writing and review them on an ongoing basis.
NFPs will want to consider creating a draft of the new quantitative disclosure. If an entity is financially strained or has limited available resources, the new quantitative disclosure requirements may result in a very small or even negative amount of financial assets available for use within a year. This signifies a liquidity risk and may also cause management to doubt the entity’s ability to continue as a going concern.
If a liquidity risk is determined to be present, management might want to consider discussing the liquidity risk with users of the financial statements—such as grantors, donors and the bank—or obtaining a line of credit to help with operating needs if liquid resources are unavailable. The board may want to consider setting up and funding an operating reserve to improve its liquidity reserve.
As NFPs prepare to implement the new requirements of ASU 2016-14, they should consider the following next steps:
Identify financial assets and any possible limits whether by donor restriction or board-designations to these assets.
Review the general ledger and financial statement report writer setup and consider whether any changes can be made to enable easier tracking of financial assets.
Perform an analysis to determine what limits are imposed on financial assets.
Calculate financial assets available to meet cash needs within one year.
The capability of an NFP’s systems to generate information to support providing these new disclosures may require re-working and re-evaluation. The benefit of all of this is that senior management and the governing board may appreciate having readily accessible information about the NFP’s resource availability to more easily determine the organization’s financial fitness.
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Michelle M. Cain is a partner at Mengel, Metzger, Barr & Co. LLP and can be reached at Mcain@mmb-co.com.
